Recruitment workflow software

Configure and automate the hiring workflow for each role.

Create role-specific pipelines, standardize interview scorecards, set resume-match priorities, and automate the next candidate action.

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  • Custom pipelines
  • Interview scorecards
  • Resume-match priorities
  • Workflow automation
Role-specific orchestration

Configure each role’s pipeline, scorecard, and match rules.

Start with an approved job and define how candidates move, how interviewers evaluate them, and how resume matches are prioritized.

Approved before setup

Send every completed job to the assigned approver and record the decision before role configuration begins.

One connected configuration

Set the pipeline, interview scorecard, and resume-match priorities together for each role.

Role-specific pipelines

Add, rename, reorder, or deactivate stages for each role-specific hiring process.

Structured scorecards

Give every interviewer the same criteria, rating scale, and feedback structure.

Weighted resume matching

Prioritize skills, experience, education, and domain fit for the needs of each role.

Automated follow-through

Turn candidate signals into invitations, stage moves, follow-ups, or closure.

Job approval workflow

Add approval beforethe job moves forward.

When approval is enabled, the recruiter sends the completed job to the assigned approver. The approver can approve it or return it with feedback before pipeline, scorecard, and match-rule setup begins.

01Approval controls

Send directly from job creation

Submit the completed job for approval without leaving the creation flow.

Route to the right approver

Assign clear ownership and track the approval status from submission to decision.

Approve or return

Approve the job for role setup or send it back with actionable feedback while every decision stays recorded.

Approval workflowBackend Engineer · Job creation completeSend the completed job through a visible approval workflow.Preparing jobSee job approval detailsBackend Engineer approval workflowEvery completed job follows the same visible approval path before rolesetup, with ownership and feedback captured at each step.4 steps1 approverComplete the jobJob creation completePREPAREChoose the approverHiring managerASSIGNSend for approvalReview requestedREVIEWApprove or returnDecision recordedDECIDEApproval workflow in progress
Role-specific workflow customization

Customize every partof the hiring workflow.

Shape the stages, interview scorecards, and match priorities for each role—without stitching together separate tools or forcing every team into the same process.

01Custom hiring pipelines

Customize the hiring pipelinefor each role.

Start with a pipeline template, then add, rename, reorder, or deactivate stages to match the role’s hiring process.

Role configurationBackend engineering · Role-specific hiring workflowStages, owners, and evaluation rules stay configurable.See more role settingsEngineering hiring pipelineAdd and reorder stages for this role without changing how otherhiring teams work, then save one consistent sequence.3 stagesPipeline readyResume reviewAI-assisted matchingActiveTechnical interviewStructured scorecardActiveOfferFinal decisionActiveAdd another role-specific stageSee fewer pipeline stages
02Interview scorecard templates

Standardize the interviewscorecard for each role.

Start with a ready-made template, then customize its evaluation sections and criteria for the role.

Template overviewEngineering interview · Ready-made scorecard templateBuilt for consistent, role-specific evaluation.See more template detailsEngineering interview scorecardEvery interviewer evaluates the same role-specific criteria and usesthe same five-point scale, with structured comments captured.4 sections8 criteriaProblem solving2 criteria5-pointTechnical depth2 criteria5-pointCommunication2 criteria5-pointSystem design2 criteria5-pointSee fewer scorecard sections
03Custom resume-match scoring

Weight what matters.See why candidates match.

Adjust how skills, experience, education, and domain relevance contribute to each role’s score—and keep the evidence behind every recommendation visible.

Candidate profileRohan Mehta · Senior backend engineer candidateResume reviewed against this role's weighted priorities.See more candidate detailsRole match reportStrong backend skills and relevant domain experience drive the match,with every role-specific weight and supporting score visible.86% overall4 criteriaSkills50% weight92% matchExperience30% weight84% matchEducation10% weight72% matchDomain relevance10% weight88% matchSee fewer match details

Illustrative product example · Demo data

Recruitment workflow automation

Use candidate scores to automate the next action.

Turn resume-match, assessment, and async-video scores into the next action. Ovii can send invitations, move candidates forward, schedule follow-ups, or close the loop automatically.

02Automation controls

Trigger from any hiring signal

Use resume-match, assessment, or async-video scores to start the right workflow.

Control the threshold and timing

Set the score condition and choose whether the next action runs immediately or later.

Complete the next action automatically

Advance the candidate and send the invitation without a manual handoff.

Candidate automationBackend Engineer · Assessment screeningTurn a score condition into the next candidate action.Signal receivedSee automation detailsAssessment score follow-throughWhen the score meets the rule, Ovii advances the candidate and sendsthe next invitation without waiting for a manual handoff.1 condition2 actionsAssessment completedRohan Mehta · 86%TRIGGERScore is at least 80%Condition passedIFMove to Technical interviewStage updatedTHENSend interview invitationDelivered immediatelyANDAutomation workflow in progress

Illustrative product example · Demo data

Built-in workflow guardrails

Validate every workflow change before it affects active hiring.

Ovii blocks invalid settings, conflicting rules, and disruptive changes before they reach candidates.

Protect active hiring

Lock active pipelines and submitted scorecards so ongoing candidate workflows stay unchanged.

Validate every configuration

Check scoring weights, required questions, and automation settings before anything goes live.

Prevent conflicting automation

Block duplicate rules, invalid actions, and any automation that moves candidates backward.

AI assists. Your hiring team decides.

Ovii organizes role-relevant evidence and surfaces AI-assisted signals. Recruiters review the underlying evidence and remain responsible for every hiring decision.

Review Security & Trust
Recruitment workflow FAQ

Common questions,
straight answers

Everything you need to know about customizing pipelines, interview templates, resume-match priorities, and recruitment automations in Ovii.

Recruitment workflow automation software connects the rules and actions that move candidates through hiring. In Ovii, teams can configure role-specific pipelines, structured interview feedback, resume-match priorities, and score-based actions in one connected workflow.

Build the hiring workflow your team actually needs.

Configure role-specific pipelines, interview templates, resume-match priorities, and automated next steps in one connected workspace.

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