Workplace Operations

Ovii's Interpretation of the Role

Cartesia seeks a Workplace Operations professional to own internal events, provide executive admin support, and lead office and international hub build‑outs. The role blends event programming, facilities and vendor management, and budget oversight in a fast‑moving tech environment.

Role Snapshot

• Own internal events & culture programming
• Provide executive admin support to founders
• Run day‑to‑day office facilities and vendor operations
• Track spend, negotiate contracts, and manage budget
• Lead office site selection, lease negotiation, and build‑out
• Stand up new international hubs
• Ensure new‑hire onboarding logistics

Must-Have Requirements

• Office management
• Vendor management
• Budget management
• Executive support
• Event planning
• Site selection
• Lease negotiation
• International hub setup
• office management
• vendor/facilities management
• budget management
• executive support

Nice-to-Have Signals

• Rapid headcount growth experience
• First office manager building function from scratch
• Office relocation or new city/country setup
• Comfort with ambiguity and process building
• rapid headcount growth
• first office manager
• office relocation

Work Setup

• Location: San Francisco, United States
• Work mode: ONSITE
• Employment type: Full-Time

Eligibility Gates

• Work authorization: must be authorized to work in the United States
• Visa sponsorship: yes

Not Specified in JD

• Salary range
• Visa sponsorship certainty
• Remote eligibility
• Education requirement
• Certifications

What You'll Likely Work On

• Plan and execute team events and culture programs from concept to delivery
• Handle founders' calendars, travel arrangements, and ad‑hoc requests with discretion
• Maintain office supplies, oversee vendors, and ensure facilities run smoothly
• Monitor spend, negotiate contracts, and identify cost‑saving opportunities
• Prepare desks, equipment, and access for new hires on day one
• Own the full lifecycle of office site selection, lease negotiation, design/build‑out, and move logistics
• Establish and manage new international office locations, including local vendors and employee experience

Good Fit If You Have

• Experience scaling office operations during rapid headcount growth
• First office manager who built the function from the ground up
• Led office relocation or opened a new office in a different city or country