Job Description
Ovii's Interpretation of the Role
We are seeking a Virtual Assistant to act as an execution partner across calendar, inbox, data, and project workflows. The role is fully remote, supports U.S. business hours, and requires strong organization, communication, and operational support skills.
Role Snapshot
- Manage calendars and inboxes
- Maintain CRM and data records
- Conduct research and prepare summaries
- Support client and vendor communications
- Assist with invoicing and light bookkeeping
- Organize project trackers and workflows
Must-Have Requirements
- Microsoft Office / Google Workspace
- Professional written and verbal communication
- Strong time management and organizational ability
- Reliable internet and ability to work independently
- Virtual Assistant
- admin support
- operations support
Nice-to-Have Signals
- Experience with CRMs: HubSpot / Salesforce / Zoho
- Familiarity with QuickBooks / Xero
- Experience supporting founders or startups
- CRM experience
- founder/startup support
- remote team support
Work Setup
- Location: Dubai, United Arab Emirates
- Work mode: REMOTE
- Remote scope: COUNTRY_RESTRICTED
- Remote countries: United Arab Emirates
- Timezone: U.S. Business Hours (flexible based on client needs)
- Employment type: Full-Time
Not Specified in JD
- Salary range
- Visa sponsorship
- Notice period
- Travel requirements
- Security clearance
- Coding test
What You'll Likely Work On
- Coordinate calendars, schedule meetings, and manage email inboxes across time zones
- Update and maintain CRM data, ensuring accuracy and proper documentation
- Organize files and records in Google Drive, Dropbox, and SharePoint
- Conduct competitor and market research, delivering structured summaries
- Handle client and vendor inquiries, routing and following up as needed
- Assist with invoicing, expense tracking, and light bookkeeping tasks
- Maintain project trackers and keep workflows current in Asana, Trello, Notion, or Monday.com
Good Fit If You Have
- Highly organized with strong attention to detail
- Proactive self‑starter who takes initiative
- Clear, professional written and verbal communication
- Comfortable juggling multiple tasks and stakeholders
- Reliable internet connection and ability to work independently
Skills
- Microsoft Office & Google Workspace
- CRM platforms (HubSpot, Salesforce, Zoho)
- Google Sheets & Microsoft Excel
- Project management tools (Asana, Trello, Notion, Monday.com)
- Professional written & verbal communication
- Time management & organization
- Research & market analysis
- Basic bookkeeping (QuickBooks, Xero)
Remote Eligibility
- United Arab Emirates