Senior Executive - Administration

Ovii's Interpretation of the Role

We are looking for a senior‑level administrator to lead all office operations for our Bengaluru studio. You will oversee facilities, vendor contracts, travel, security and budgeting while driving process efficiencies and cost savings.

Role Snapshot

• Lead administrative department
• Manage facilities & vendor contracts
• Oversee travel, security & employee services
• Drive process optimization & cost control
• Coordinate budgeting & expense tracking
• Handle employee transportation & grievance
• Ensure compliance & liaison with government agencies

Must-Have Requirements

• Bachelor's degree
• 5-7 years administration experience
• Facility Management
• Vendor Management
• Budget planning
• Process redesign
• Travel & visa coordination
• Security oversight
• Communication
• Time management
• Strategic planning
• Multi‑tasking
• Decision making
• Organization
• Planning
• Quality management
• Transport management
• Open to flexible shifts
• Administration
• Budgeting
• Process Optimization

Work Setup

• Location: Bengaluru, India
• Work mode: ONSITE
• Employment type: Full-Time
• Shift: flexible shifts

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Notice period
• Security clearance

What You'll Likely Work On

• Supervise day‑to‑day operations of the administrative department and manage the team.
• Design and redesign processes to improve efficiency and achieve cost savings.
• Oversee facility services including building maintenance, utilities, and office equipment.
• Select, negotiate and govern vendors for facilities, food services, security and other admin functions.
• Plan, monitor and control the administrative budget, spending and expense reporting.
• Coordinate travel arrangements, visa processing and employee transportation logistics.
• Ensure compliance with government regulations, security procedures and health‑insurance policies.

Good Fit If You Have

• Willingness to work flexible shifts.
• Strong strategic planning and decision‑making abilities.
• Excellent communication and stakeholder management skills.