Senior Admin Specialist - Pune

Ovii's Interpretation of the Role

We need a senior admin specialist to run day‑to‑day office operations in Pune, support senior leadership, and drive cost‑effective administration across the company.

Role Snapshot

• Office & Facility Management
• Executive Calendar & Travel Coordination
• Vendor Procurement & Budget Oversight
• Employee Onboarding & Experience
• Compliance & Records Management
• Travel & Accommodation Logistics
• Admin Budgeting & Cost Control

Must-Have Requirements

• MS Office
• Vendor negotiation
• Facility management
• Procurement processes
• Stakeholder communication
• Problem solving
• Budget planning
• Compliance and records management
• Travel coordination
• Executive calendar management
• administration
• vendor management
• facility management
• Graduate in any discipline

Nice-to-Have Signals

• Google Workspace
• MBA or PG Diploma in Management
• IT product or tech services background
• MBA or PG Diploma
• MBA
• PG Diploma in Management
• IT product
• tech services

Work Setup

• Location: Pune, India
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Certifications
• Relocation
• Notice period
• Travel requirement
• Security clearance
• Coding test

What You'll Likely Work On

• Oversee office operations, facilities upkeep, space planning and safety protocols.
• Manage vendor contracts, procurement processes and maintain preferred vendor lists.
• Provide senior leadership calendar, travel, board meeting and confidential document support.
• Coordinate new‑hire setup, employee admin queries and internal engagement events.
• Plan and book domestic and international travel while ensuring policy compliance.
• Maintain statutory registrations, licenses and audit‑ready records with legal and finance teams.
• Prepare, track and analyze the admin budget, identifying cost‑saving opportunities.

Good Fit If You Have

• Experience in an IT product or tech‑services environment.
• MBA or PG Diploma in Management.
• Strong problem‑solving and multitasking abilities.
• High attention to detail and proactive ownership mindset.