Recruiting Coordinator (Contract)

Ovii's Interpretation of the Role

The Recruiting Coordinator drives end‑to‑end interview scheduling, creates a welcoming candidate experience, and partners with hiring teams to keep recruiting operations smooth. This contract role offers a path to full‑time based on performance.

Role Snapshot

• End‑to‑end interview scheduling
• On‑site candidate experience
• Cross‑functional recruiting partner
• ATS and scheduling tool data hygiene
• Process improvement initiatives
• Contract‑to‑hire opportunity

Must-Have Requirements

• Scheduling & calendar management
• ATS administration (Ashby)
• Strong organizational / attention to detail
• Proactive communication
• Confidential handling of candidate data
• Recruiting coordination
• Fast‑paced technical environment

Nice-to-Have Signals

• Experience with ModernLoop
• Ashby
• ModernLoop

Work Setup

• Location: San Francisco, United States
• Work mode: ONSITE
• Remote scope: UNSPECIFIED
• Employment type: Contract

Eligibility Gates

• Work authorization: Must be eligible for US employment (E‑Verify)
• Visa sponsorship: yes

Not Specified in JD

• Salary range
• Remote eligibility
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Coordinate interview slots, debriefs, and kickoff meetings so every participant is prepared and on time
• Host candidates onsite, delivering a warm and memorable experience
• Partner with recruiters, interviewers, and hiring managers to anticipate needs and resolve issues in real time
• Maintain accurate data in Ashby and ModernLoop, ensuring no gaps in the hiring pipeline
• Assist with ad‑hoc recruiting‑operations projects and initiatives
• Identify and execute continuous‑improvement opportunities for the recruiting process

Good Fit If You Have

• Thrives in fast‑paced, fluid environments
• Proactive problem‑solver who takes initiative
• Empathetic advocate for candidates and hiring teams
• Comfortable navigating ambiguity and chaos