Real Estate Operations Coordinator

Ovii's Interpretation of the Role

The Real Estate Operations Coordinator drives day‑to‑day property workflows for residential and commercial portfolios, acting as the operational bridge between tenants, vendors, owners, and internal teams. The role is fully remote (UAE‑based) and works US client business hours, requiring strong organization, communication, and ownership of leasing, maintenance, and reporting processes.

Role Snapshot

• Tenant communication & support
• Leasing coordination
• Maintenance management
• Property system updates
• Owner reporting & compliance
• Vendor work‑order handling
• Documentation & audit readiness

Must-Have Requirements

• Property‑management platforms (Yardi, AppFolio, Buildium)
• Microsoft Office
• Google Workspace
• Lease documentation processes
• Rent‑collection workflow knowledge
• Tenant communication proficiency
• Strong written and verbal English
• Property management
• Leasing coordination
• Real‑estate operations
• Property administration

Nice-to-Have Signals

• Managing portfolios of 100+ units
• Multi‑state property‑management experience
• Security‑deposit and trust‑accounting familiarity
• Owner‑statement and property‑accounting workflow knowledge
• Residential and commercial real‑estate exposure
• Familiarity with DocuSign or Dotloop
• Managing 100+ unit portfolios
• Multi‑state property management
• Residential and commercial real‑estate

Work Setup

• Location: Dubai, United Arab Emirates
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United Arab Emirates
• Timezone: U.S. client business hours
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Respond to tenant inquiries, rent‑payment questions, and maintenance requests
• Process lease agreements, renewals, and onboarding documentation
• Update rent, occupancy, and vacancy data in property‑management software
• Create and assign vendor work orders, track completion, and verify invoices
• Prepare owner statements, cash‑flow summaries, and occupancy reports
• Maintain organized, audit‑ready tenant and property files
• Ensure all documentation complies with local regulations and internal standards

Good Fit If You Have

• Experience managing portfolios of 100+ units
• Multi‑state property‑management exposure
• Familiarity with security‑deposit and trust‑accounting workflows
• Background in both residential and commercial real‑estate