Property Maintenance Coordinator

Ovii's Interpretation of the Role

The Property Maintenance Coordinator owns the full maintenance lifecycle for a portfolio of residential properties, acting as the hub between tenants, vendors, and owners. The role is remote, full‑time and requires fast response, strong vendor coordination and meticulous follow‑up.

Role Snapshot

• Remote, full‑time
• 2+ years property maintenance experience
• End‑to‑end maintenance ownership
• Vendor scheduling & invoice reconciliation
• SLA‑driven ticket resolution

Must-Have Requirements

• Property management maintenance coordination
• Yardi / AppFolio / Buildium experience
• Vendor scheduling
• Invoice review
• Maintenance workflow execution
• Microsoft Office / Google Workspace proficiency
• Property management
• Maintenance coordination

Nice-to-Have Signals

• Managing 100+ unit portfolios
• HVAC, plumbing, electrical basics
• OSHA and safety‑standard knowledge
• Preventive maintenance program experience
• Managing large portfolios
• HVAC/plumbing/electrical knowledge

Work Setup

• Location: United States
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United States
• Timezone: U.S. Business Hours
• Employment type: Full-Time
• Shift: U.S. Business Hours

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Salary range
• Visa sponsorship
• Relocation
• Notice period

What You'll Likely Work On

• Intake, log and prioritize 10‑20 daily maintenance requests across phone, email and tenant portals
• Create, assign and track work orders from open to completed, ensuring SLA compliance
• Schedule and dispatch licensed vendors, verify insurance and review invoices for accuracy
• Maintain audit‑ready records for work orders, vendor documentation and invoices
• Schedule recurring preventive maintenance (HVAC, pest control, safety inspections, landscaping)
• Prepare weekly ticket and cost reports and monthly spend‑trend insights for owners
• Communicate status updates to tenants and confirm satisfaction before closing tickets

Good Fit If You Have

• Thrives on fast response and decisive action during urgent issues
• Detail‑obsessed and follows through until tasks are fully resolved
• Comfortable juggling multiple tickets while keeping clear documentation