Job Description
Ovii's Interpretation of the Role
We need a proactive Office Coordinator to keep Instawork's Bangalore office running smoothly. You’ll own facilities upkeep, vendor relationships, and employee‑experience initiatives while supporting cross‑functional teams.
Role Snapshot
- Manage office facilities and AV equipment
- Coordinate vendors and supplies
- Handle internal service tickets
- Assist space planning and desk allocations
- Support employee events and culture initiatives
- Collaborate with IT, HR, and Finance on ad‑hoc projects
Must-Have Requirements
- Office administration
- Facilities coordination
- Vendor management
- Google Workspace proficiency
- Basic AV/conferencing setup
- office administration
- facilities coordination
- events
- workplace operations
Work Setup
- Location: Bangalore, India
- Work mode: ONSITE
- Employment type: Full-Time
Not Specified in JD
- Salary range
- Visa sponsorship
- Remote eligibility
- Education requirement
- Certifications
What You'll Likely Work On
- Maintain common areas, workspaces, and conference rooms, ensuring furniture and AV systems are functional
- Proactively manage external service providers and keep office supplies stocked
- Provide timely responses to internal facilities tickets
- Assist the Office Manager with seating arrangements, desk allocations, and layout planning
- Coordinate with onsite staff and support ad‑hoc projects from IT, People (HR), and Finance
- Execute company events and employee‑engagement activities
Good Fit If You Have
- Proactive problem‑solver who anticipates floor needs
- Eagle‑eye attention to detail and operational efficiency
- Strong interpersonal communication with employees and vendors
- Enjoys collaborating across functions in a fast‑paced environment
Skills
- Facilities management
- Vendor management
- Google Workspace
- AV equipment operation
- Event coordination
- Office supply procurement
- Customer service
- Effective communication
- Prioritization & multitasking