Manager - Executive Assistant

Ovii's Interpretation of the Role

The Manager – Executive Assistant provides high‑visibility administrative and strategic support to senior leadership, handling complex calendars, communications, travel, and project coordination while safeguarding confidential information.

Role Snapshot

• Executive support for senior leaders
• Multi‑time‑zone calendar & meeting management
• Stakeholder liaison and email triage
• Travel and logistics coordination
• Document, report and presentation preparation
• Project and operations assistance
• Confidential information handling
• Vendor and expense workflow management

Must-Have Requirements

• Microsoft 365 proficiency
• Calendar management
• Confidentiality
• Stakeholder communication
• Travel coordination
• Executive assistant experience
• C‑suite or senior leadership support
• Bachelor's degree in any discipline

Nice-to-Have Signals

• Experience supporting founders or CEOs
• Corporate/professional services background
• Founders/CEO support
• Corporate fast‑paced environment

Work Setup

• Location: Bangalore
• Employment type: Full-Time

Not Specified in JD

• Salary range
• Remote eligibility
• Visa sponsorship
• Travel specifics
• Notice period
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Own and synchronize complex, multi‑time‑zone calendars for one or more senior executives.
• Draft, review, and send professional correspondence, acting as the primary point of contact for high‑volume email and requests.
• Coordinate internal and external meetings, calls, and events across departments and geographies.
• Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries.
• Prepare, format, and organize reports, presentations, and board‑level materials.
• Maintain secure filing systems for sensitive records and manage contracts, invoices, and expense approvals.
• Track action items and deliverables across cross‑functional projects and initiatives.
• Support budget tracking, invoicing, and expense reporting for the leadership office.

Good Fit If You Have

• 10+ years of executive assistant experience, preferably supporting C‑suite or founders.
• Background in corporate, professional services, or fast‑paced business environments.
• Demonstrated ability to handle confidential information with utmost discretion.