HR & Executive Assistant | Zenara Health

Ovii's Interpretation of the Role

We need a highly organised remote professional to run recruitment coordination, HR administration, payroll processing and executive support for our founders. The role is execution‑focused, handling confidential information and ensuring routine people‑operations tasks are completed reliably and on time.

Role Snapshot

• Recruitment coordination
• HR administration
• Payroll & timesheet processing
• Executive calendar & travel management
• Confidential information handling
• Remote execution

Must-Have Requirements

• HR administration
• Recruitment coordination
• Executive assistance
• Google Workspace
• Microsoft Office
• Previous experience in HR administration, recruitment coordination, executive assistance

Nice-to-Have Signals

• Startup recruitment experience
• Workable or Linear ATS usage
• Timesheet and payroll administration
• Familiarity with AI workflow tools
• Supporting international distributed teams
• Recruiting for a startup or growing technology company
• Experience using Workable or Linear

Work Setup

• Location: India
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: India
• Timezone: Indian working hours
• Employment type: Full-Time
• Shift: Indian working hours

Eligibility Gates

• Work authorization: Authorized to work in India
• Visa sponsorship: no

Not Specified in JD

• Visa sponsorship
• Relocation
• Notice period
• Travel
• Security clearance

What You'll Likely Work On

• Own end‑to‑end recruitment pipelines, schedule interviews across India, US and UK time zones, and maintain accurate candidate records.
• Maintain employee HR files, support onboarding/offboarding, and prepare standard HR letters and documents.
• Collect, monitor and process employee timesheets, prepare payroll inputs, and coordinate with payroll providers.
• Provide trusted administrative support to the founders, including calendar management, meeting agendas, travel logistics and follow‑up tracking.
• Handle sensitive employee, candidate and compensation data with strict confidentiality and sound judgement.
• Continuously improve recruitment and HR workflows, leveraging automation and AI‑enabled tools.

Good Fit If You Have

• Prior experience recruiting for a startup or fast‑growing tech company
• Comfort coordinating across India, US and UK time zones
• Familiarity with AI‑enabled workflow automation tools