Executive Marketing Coordinator - Operations Support

Ovii's Interpretation of the Role

The Executive Marketing Coordinator – Operations Support drives marketing execution and executive operations for a fast‑growing staffing firm. The role blends social‑media content scheduling, CRM workflow management, and digital asset creation while supporting leadership with calendar and project coordination.

Role Snapshot

• Executive operations support
• Social media content scheduling
• CRM workflow & lead management
• Digital asset creation
• Lead‑generation research
• Process documentation

Must-Have Requirements

• Google Workspace proficiency
• GoHighLevel CRM experience
• Canva design proficiency
• Video editing tool experience
• Social media coordination (LinkedIn, Facebook, Instagram)
• Excellent written English communication
• executive assistance
• marketing coordination
• operations support

Nice-to-Have Signals

• Experience supporting founders, coaches, or consultants
• Lead‑generation research ability
• Community management familiarity
• Webinar or digital‑product support experience
• Basic paid‑advertising knowledge
• Project‑management tool usage (ClickUp, Asana, Trello)
• supporting founders, coaches, or consultants

Work Setup

• Location: United States
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United States
• Timezone: U.S. Business Hours (PST Required)
• Employment type: Full-Time

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Salary range
• Visa sponsorship
• Travel requirement
• Security clearance
• Coding test

What You'll Likely Work On

• Coordinate executive calendars, schedule meetings, and track project milestones
• Create, schedule, and publish posts on LinkedIn, Facebook, Instagram, and community platforms
• Build and manage email outreach workflows in GoHighLevel, tracking pipelines and leads
• Edit short‑form video and design graphics using Canva and video‑editing tools
• Organize program materials, guides, and participant resources in shared drives
• Research and compile Ideal Client Profiles and prospect lists for lead generation
• Maintain CRM data integrity, pipeline status, and follow‑up documentation
• Collaborate with leadership to streamline operational processes and improve workflow efficiency

Good Fit If You Have

• Prior experience supporting founders, coaches, or consultants
• Familiarity with community‑focused or membership‑based businesses
• Comfort with basic paid‑advertising setup and campaign support