Executive Assistant to the CEO (Shadow & Operations)

Ovii's Interpretation of the Role

We need a proactive, German‑speaking Executive Assistant to act as the CEO’s operational shadow, handling high‑volume communications, calendar and travel logistics, and strategic research for a fast‑growing identity security startup.

Role Snapshot

• CEO’s right‑hand & operational shadow
• German‑language liaison for DACH market
• Executive calendar & travel coordination
• Stakeholder email & communication management
• Strategic research & market analysis
• Board & investor document preparation
• Cross‑functional execution support

Must-Have Requirements

• German fluency (native or professional)
• English fluency
• 2–3 years experience in a high‑growth startup
• Executive calendar management
• Travel logistics coordination
• Professional email & stakeholder communication
• Confidentiality & discretion
• Attention to detail
• high‑growth startup experience
• Native or professional fluency in German

Nice-to-Have Signals

• Startup mindset / hunger to make things happen
• Ability to stay calm under pressure

Work Setup

• Location: Berlin, Germany
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation

What You'll Likely Work On

• Manage the CEO’s inbox, draft responses, and prioritize investor and partner communications
• Own complex calendar scheduling and coordinate domestic and international travel logistics
• Attend high‑stakes meetings, capture action items, and ensure follow‑through across departments
• Conduct deep‑dive research on potential partners, market trends, and industry opportunities
• Lead German‑market outreach, crafting native‑level communications for DACH stakeholders
• Prepare and refine board decks, investor pitches, and internal presentations
• Jump into operational or commercial tasks to improve reporting and workflow efficiency

Good Fit If You Have

• Thrives in a fast‑paced early‑stage startup environment
• Demonstrates a proactive, “make‑things‑happen” attitude
• Comfortable handling confidential, business‑critical information