Executive Assistant

Ovii's Interpretation of the Role

We seek a proactive Executive Assistant to support two senior leaders remotely from Colombia. You’ll own inboxes, calendars, communications, and logistics, enabling leadership to focus on strategy while you keep operations seamless.

Role Snapshot

• Executive inbox ownership
• Multi‑time‑zone calendar coordination
• Client and vendor liaison
• Travel and meeting logistics
• CRM data maintenance
• Remote support during US CST hours

Must-Have Requirements

• Microsoft Outlook
• Microsoft Office 365 (Word, Excel, PowerPoint)
• Microsoft Teams
• Zoom
• Salesforce CRM
• Professional English communication
• Confidential information handling
• Fast typing
• Organizational and multitasking abilities
• Executive Assistant experience
• Calendar and email management

Work Setup

• Location: Colombia
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: Colombia
• Timezone: U.S. Central Time business hours (9:00 AM–5:00 PM CST)
• Travel: Coordinate domestic and international travel
• Employment type: Full-Time
• Shift: U.S. Central Time business hours

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Salary range
• Visa sponsorship
• Benefits
• Equity
• Bonus
• Travel allowance
• Background check
• Security clearance
• Cover letter
• Portfolio

What You'll Likely Work On

• Manage and prioritize executive email inboxes, drafting responses as needed
• Schedule, reschedule, and coordinate meetings across multiple time zones
• Remain phone‑available during U.S. Central business hours to capture and act on verbal instructions
• Arrange domestic and international travel and prepare related documentation
• Prepare agendas, presentations, reports, and take meeting notes
• Maintain organized digital files and update Salesforce CRM with project status
• Serve as primary point of contact with clients, vendors, and internal teams

Good Fit If You Have

• Proactive ownership without constant supervision
• Comfortable representing leadership with external stakeholders
• Thrives in a fast‑paced, multitask‑heavy environment