Executive Assistant

Ovii's Interpretation of the Role

We seek a proactive Executive Assistant to support two senior leaders remotely. You will own inboxes, calendars, communications, and coordination, enabling executives to focus on strategy while you keep operations seamless.

Role Snapshot

• Remote Executive Assistant (Full‑Time)
• Own executive inboxes & calendars
• Serve as primary communication bridge
• Coordinate meetings across time zones
• Manage travel, documents, and CRM updates
• Maintain confidentiality and professionalism

Must-Have Requirements

• Microsoft Outlook
• Microsoft Office 365
• Microsoft Teams
• Zoom
• Salesforce CRM
• English communication
• Fast typing
• Organizational and multitasking abilities
• Confidential information handling
• Availability during U.S. Central Time business hours
• Reliable internet and professional home office setup
• Executive support
• Calendar management
• High‑volume email handling
• Reliable internet connection and professional home office setup

Work Setup

• Location: South Africa
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: South Africa
• Timezone: U.S. Central Time business hours (9:00 AM–5:00 PM CST)
• Employment type: Full-Time

Eligibility Gates

• Visa sponsorship: unknown

Application Requirements

• Assessment mentioned

Not Specified in JD

• Salary range
• Visa sponsorship
• Relocation
• Travel requirements
• Security clearance

What You'll Likely Work On

• Manage and prioritize executive email inboxes, drafting responses and ensuring timely follow‑up
• Maintain and protect executive calendars across multiple time zones, scheduling Zoom/Teams meetings
• Act as the communication liaison with clients, vendors, and internal teams on behalf of leadership
• Provide phone‑based support during U.S. Central business hours, converting verbal instructions into actionable tasks
• Coordinate domestic and international travel, prepare agendas, presentations, and reports
• Take meeting notes, track action items, and keep digital files organized
• Update and maintain records in Salesforce CRM, monitoring project deadlines and executive priorities

Good Fit If You Have

• Thrives in fast‑paced environments and anticipates executive needs
• Demonstrates strong discretion handling confidential information
• Enjoys solving problems independently without constant supervision