Executive Assistant

Ovii's Interpretation of the Role

We need a proactive Executive Assistant to act as the operational hub for a high‑profile Principal, handling calendar, inbox, cross‑functional coordination, personal logistics and AI‑driven workflow improvements. The role is fully remote, requires 3‑7 years of senior‑level executive support experience, and demands top‑tier discretion, ownership and excellent written communication.

Role Snapshot

• Remote executive support for a Principal
• Full‑time, 3‑7 years experience
• AI‑first workflow automation
• Cross‑functional coordination
• Personal & lifestyle logistics

Must-Have Requirements

• Google Workspace
• Notion
• ClickUp
• Asana
• Microsoft Office
• Executive‑level written communication
• Daily use of AI tools (Claude, ChatGPT)
• Exceptional discretion and confidentiality
• executive calendar and inbox management
• cross‑functional coordination
• high‑trust executive support

Nice-to-Have Signals

• Experience supporting family offices
• Experience in financial services
• Experience in real‑estate investment firms
• Experience with luxury businesses
• Exposure to legal, financial or investment operations
• Designing SOPs or operational frameworks
• family office support
• financial services exposure
• real‑estate investment experience
• luxury business environment
• Family Offices
• Financial Services
• Real Estate Investment
• Luxury Businesses

Work Setup

• Location: South Africa
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: South Africa
• Employment type: Full-Time

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Visa sponsorship
• Salary range
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Own and optimize the Principal’s multi‑timezone calendar, filtering low‑value meetings and preparing briefing materials
• Manage the Principal’s inbox, draft executive‑level correspondence and ensure timely responses
• Coordinate with leadership, attorneys, advisors, investors and partners to translate discussions into actionable tasks
• Plan domestic and international travel, personal appointments, family logistics and special events
• Track commitments, deadlines and dependencies using Notion, ClickUp or Asana and deliver weekly executive summaries
• Conduct research on companies, investments and vendors, summarizing findings with AI tools
• Create and refine SOPs, workflow automations and documentation to continuously improve executive operations

Good Fit If You Have

• Highly organized, detail‑oriented and calm under pressure
• Proactive problem‑solver with strong judgment
• Comfortable balancing business and personal executive support