Executive Assistant

Ovii's Interpretation of the Role

We’re seeking a proactive Executive Assistant to deliver remote executive support, handling calendars, communications, travel, and operational tasks for senior leadership in a fast‑paced environment.

Role Snapshot

• Remote executive calendar management
• Executive communications & inbox handling
• Travel planning and expense reconciliation
• Meeting coordination across time zones
• Administrative document preparation
• Project and operational support

Must-Have Requirements

• Calendar management
• Executive communications
• Travel coordination
• Expense processing
• Microsoft Office Suite
• Google Workspace
• Strong organizational and time‑management
• Excellent written and verbal communication
• Executive support
• Administrative assistance
• Must be located in United Arab Emirates

Nice-to-Have Signals

• Experience supporting executives in startups, agencies, professional services, or remote organizations
• Experience managing multiple calendars and competing priorities
• Familiarity with executive operations and project coordination
• Collaboration tools: Slack, Notion, Asana, Trello
• Video conferencing: Zoom, Microsoft Teams, Google Meet
• Similar collaboration platforms
• Startup environment
• Remote organization

Work Setup

• Location: Dubai, United Arab Emirates
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United Arab Emirates
• Timezone: U.S. Business Hours
• Employment type: Full-Time
• Shift: U.S. Business Hours

Not Specified in JD

• Visa sponsorship
• Salary range
• Notice period
• Background check

What You'll Likely Work On

• Maintain and optimize executive calendars across multiple time zones
• Draft, edit, and manage executive communications and inboxes
• Arrange domestic and international travel, handle itineraries and expense reconciliation
• Coordinate virtual meetings, prepare agendas, take notes, and track action items
• Prepare presentations, reports, and maintain digital files
• Support ongoing projects and operational initiatives with ad‑hoc tasks

Good Fit If You Have

• Detail‑oriented and reliable with strong time‑management
• Excellent written and verbal communication
• Self‑motivated problem‑solver comfortable working independently
• Experience in startups or remote organizations is a plus
• Familiarity with project coordination tools