Executive Assistant

Ovii's Interpretation of the Role

We are looking for a remote Executive Assistant to provide proactive calendar, communication, and travel support to senior leadership. The role demands meticulous organization, strong written communication, and the ability to juggle multiple priorities across U.S. business hours with minimal supervision.

Role Snapshot

• Remote executive support
• Calendar & schedule management
• Executive communications
• Travel & logistics coordination
• Administrative operations
• Meeting coordination

Must-Have Requirements

• Microsoft Office Suite
• Google Workspace
• Collaboration & Project Management Tools (Slack, Notion, Asana, Trello)
• Video Conferencing (Zoom, Microsoft Teams, Google Meet)
• Strong written and verbal communication
• Organizational and time‑management skills
• Executive Assistant
• Administrative support

Nice-to-Have Signals

• Experience supporting executives in startups, agencies, professional services, or remote organizations
• Managing multiple calendars and competing priorities
• Coordinating meetings across international time zones
• Familiarity with executive operations and project coordination
• Startup environment
• Remote organization

Work Setup

• Location: South Africa
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: South Africa
• Timezone: U.S. business hours
• Employment type: Full-Time
• Shift: U.S. business hours

Not Specified in JD

• Salary range
• Visa sponsorship
• Relocation
• Notice period
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Manage executive calendars across multiple time zones, resolve conflicts and prepare agendas
• Handle executive inboxes, draft and proofread communications, and ensure timely follow‑up
• Arrange domestic and international travel, manage itineraries and reconcile expenses
• Prepare presentations, maintain digital files, process expense reports and support ongoing projects
• Schedule and coordinate virtual meetings, take notes and track action items

Good Fit If You Have

• Experience supporting executives in fast‑paced, remote environments
• Proven ability to juggle multiple calendars and priorities
• Familiarity with startup or professional‑services settings
• Strong written and verbal communication skills
• Self‑motivated problem solver