Executive Assistant

Ovii's Interpretation of the Role

We seek a proactive Executive Assistant to partner with senior leadership, handling calendar, travel, communication and project coordination for a remote, U.S.-houred role. The position demands high‑impact execution, discretion and the ability to keep executives focused on strategy.

Role Snapshot

• Remote, full‑time
• Supports senior leadership
• Gatekeeper & strategic partner
• U.S. business‑hour coverage
• South Africa‑based

Must-Have Requirements

• Google Workspace
• Microsoft Office
• English written and verbal communication
• Scheduling across time zones
• High level of discretion and confidentiality
• Supporting senior executives
• Complex calendar management
• Travel logistics coordination

Nice-to-Have Signals

• Experience in startups, agencies or high‑growth environments
• Familiarity with Slack, Zoom, Notion, Asana
• Exposure to project or operations management
• Startup or high‑growth environment experience
• Project/operations management exposure

Work Setup

• Location: South Africa, South Africa
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: South Africa
• Timezone: U.S. client business hours (flexibility required)
• Employment type: Full-Time
• Shift: U.S. business hours (flexibility required)

Eligibility Gates

• Visa sponsorship: unknown

Application Requirements

• Assessment mentioned

Not Specified in JD

• Visa sponsorship
• Salary range
• Relocation
• Notice period
• Security clearance
• Coding test

What You'll Likely Work On

• Manage complex executive calendars across multiple time zones, resolve conflicts and optimize time usage
• Draft, edit and send professional communications; screen inboxes, calls and prioritize escalations
• Prepare agendas, briefing documents, take meeting notes and track action items to ensure follow‑through
• Coordinate domestic and international travel, build itineraries and handle expense tracking
• Track executive priorities, follow up with teams, conduct research and produce summary reports
• Maintain organized digital filing systems, manage document versions and handle confidential information
• Support onboarding and offboarding of senior roles

Good Fit If You Have

• Highly organized with strong attention to detail
• Proactive problem‑solver who anticipates needs
• Excellent executive‑level communication and polish
• Thrives in fast‑paced, high‑pressure environments