Executive Assistant (Operations & Client Coordination)

Ovii's Interpretation of the Role

We’re looking for an Executive Assistant who will serve as the operational backbone for a fast‑growing automotive‑focused business, handling client communication, contractor coordination, and CRM management remotely from Kenya.

Role Snapshot

• Executive Assistant
• Operations partner to founder
• Client communication lead
• Contractor coordination
• CRM management (GoHighLevel)
• Remote (Kenya)

Must-Have Requirements

• GoHighLevel (GHL)
• Google Workspace (Gmail, Calendar, Docs, Drive)
• Professional English written and verbal communication
• supporting founder/executive
• client communication management

Nice-to-Have Signals

• Gamma or similar presentation tools
• Slide creation tools (Google Slides, PowerPoint)
• Notebook LM or similar organization tools

Work Setup

• Location: Kenya, Kenya
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: Kenya
• Timezone: Availability during U.S. business hours
• Employment type: Full-Time
• Shift: U.S. business hours

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility beyond Kenya

What You'll Likely Work On

• Manage inbound client inquiries, draft communications, and ensure timely follow‑ups.
• Coordinate freelance contractors, track project progress, and maintain stakeholder communication.
• Maintain and update the GoHighLevel CRM with accurate client and deal records.
• Schedule meetings, manage calendars, and prepare materials for client or partner calls.
• Conduct light market research and organize data to support decision‑making.
• Support daily operational planning while working during U.S. business hours.

Good Fit If You Have

• Thrives in fast‑paced environments with shifting priorities
• Highly detail‑oriented and proactive
• Strong independent work ethic with minimal supervision