Executive Assistant — Leadership & Operations Support

Ovii's Interpretation of the Role

Provide high‑quality, reliable support to senior leaders at Skan AI, handling complex calendars, travel logistics, and leadership events. Operate autonomously in a fast‑moving, high‑growth environment while ensuring seamless day‑to‑day operations.

Role Snapshot

• Executive calendar management
• Travel planning & logistics
• Leadership event coordination
• Administrative workflow support
• Stakeholder liaison across time zones

Must-Have Requirements

• MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) at confident working level
• Basic knowledge of AI tools
• Complex calendar management
• Travel planning and logistics
• Event/offsite coordination

Nice-to-Have Signals

• Background in startup or high‑growth environment
• Experience supporting distributed or fully remote teams
• Startup/high‑growth environment background
• Supporting distributed teams

Work Setup

• Location: Menlo Park, United States
• Work mode: ONSITE
• Timezone: EST–PST coverage expected
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Relocation
• Travel requirement
• Security clearance

What You'll Likely Work On

• Own and manage high‑volume, multi‑time‑zone calendars for senior leaders, prioritizing meetings by business importance
• Plan and execute domestic and international travel itineraries, handling last‑minute changes with minimal escalation
• Organize leadership offsites, team meetings, and customer events, delivering polished end‑to‑end logistics
• Maintain expense reports, documentation, and administrative workflows, ensuring organized records
• Support in‑office needs such as supplies and catering, and manage year‑end gifting for employees and clients

Good Fit If You Have

• Thrives in ambiguous, fast‑growth environments
• Experience in startup or high‑growth companies is a plus
• Comfortable supporting distributed or fully remote teams