Executive Assistant

Ovii's Interpretation of the Role

BestEx Research seeks an Executive Assistant to act as the operational backbone for the Founder & CEO. The role requires proactive calendar, travel and expense management, event coordination, and handling confidential communications with precision in a fast‑moving fintech environment.

Role Snapshot

• Support Founder & CEO directly
• Manage calendar, travel and expense logistics
• Coordinate meetings, agendas, notes and follow‑ups
• Plan and execute internal and external events
• Draft and respond to confidential correspondence
• Track deliverables, deadlines and preparation materials
• Maintain distribution lists and department communications
• Run special projects and occasional personal errands

Must-Have Requirements

• Google Workspace
• Zoom
• Scheduling & expense tools
• Strong written and verbal communication
• Exceptional organization and follow‑through
• Comfort with ambiguity and shifting priorities
• C-level executive support
• must be able to work on‑site in Stamford, CT

Work Setup

• Location: Stamford, United States
• Work mode: ONSITE
• Employment type: Full-Time

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Provide rapid, accurate responses to requests and ensure timely follow‑up on action items
• Coordinate travel itineraries, process related expenses, and maintain travel records
• Own calendar management and schedule meetings, preparing agendas and capturing notes
• Organize and support events, handling logistics, vendors, catering, guest lists and on‑site assistance
• Track key deliverables and deadlines, guaranteeing materials are ready ahead of meetings
• Maintain up‑to‑date distribution lists and circulate department‑wide communications
• Manage ad‑hoc projects and personal errands while continuously prioritizing daily tasks

Good Fit If You Have

• Thrives in ambiguous, fast‑changing environments
• Anticipates needs before being asked
• Handles confidential information with discretion
• Enjoys working on‑site in a collaborative office setting
• Detail‑oriented with strong follow‑through