Events Operations Specialist

Ovii's Interpretation of the Role

The Events Operations Specialist owns planning and delivery of SpotDraft’s virtual and on‑site events, managing logistics, vendor coordination, budgeting, and post‑event follow‑up.

Role Snapshot

• End‑to‑end event operations
• Virtual & on‑site logistics
• Vendor & venue coordination
• Budget & expense tracking
• Swag & inventory management
• Events calendar ownership
• SOP & checklist creation
• Cross‑functional stakeholder liaison

Must-Have Requirements

• Event coordination
• Vendor and venue coordination
• Virtual event platform setup
• Google Workspace
• event coordination
• logistics planning

Nice-to-Have Signals

• B2B SaaS experience
• Proactive solutions‑first approach
• B2B SaaS

Work Setup

• Location: Bengaluru, India
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Coordinate end‑to‑end operations for virtual and on‑site events, including scheduling, run‑of‑show, and vendor/venue management.
• Set up and manage technical logistics for virtual events using platforms such as Zoom, Hopin, Airmeet, or Goldcast.
• Plan on‑site event logistics, covering venue requirements, shipping, vendor timelines, and day‑of checklists.
• Maintain an events calendar that tracks timelines, deliverables, and inter‑event dependencies.
• Oversee swag and promotional inventory procurement, ensuring timely delivery to event locations.
• Track event budgets and maintain accurate expense documentation.
• Act as the operational point of contact for internal stakeholders and external vendors, facilitating clear communication and issue resolution.
• Create and continuously improve SOPs and checklists to standardize event operations.

Good Fit If You Have

• Experience in B2B SaaS event coordination is a plus.
• Proactive, solutions‑first mindset for troubleshooting logistics.
• Strong organizational ability to juggle multiple concurrent events.