Data Entry Specialist

Ovii's Interpretation of the Role

We need a remote Data Entry Specialist to keep business data accurate, consistent, and audit‑ready across CRM and spreadsheet systems. The role drives data quality for finance, sales, operations, and leadership while adhering to compliance standards.

Role Snapshot

• Remote full‑time
• Data accuracy & validation
• CRM & spreadsheet management
• Weekly data audits & reporting
• Compliance‑focused handling

Must-Have Requirements

• Excel/Google Sheets (filters, pivots, formulas)
• CRM platforms (Salesforce, HubSpot)
• High typing speed with strong accuracy
• Strong attention to detail
• data entry
• clerical
• admin

Nice-to-Have Signals

• Experience in high‑volume environments (finance, e‑commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance‑heavy workflows
• high‑volume environments (finance, e‑commerce, healthcare)
• basic SQL or scripting

Work Setup

• Location: United States
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United States
• Timezone: U.S. Business Hours
• Employment type: Full-Time
• Shift: U.S. Business Hours

Not Specified in JD

• Visa sponsorship
• Salary range
• Relocation
• Notice period
• Coding test
• Portfolio
• GitHub
• Writing sample

What You'll Likely Work On

• Enter and update records in Salesforce, HubSpot, Airtable, and Excel/Google Sheets
• Cross‑check entries against invoices, contracts, and HR records
• Identify and fix duplicate, missing, or inconsistently formatted data
• Standardize datasets using filters, pivot tables, and formulas
• Organize digital files in Google Drive, Dropbox, and SharePoint
• Generate daily/weekly reports for finance, sales, and HR teams
• Maintain confidentiality and ensure GDPR, HIPAA, and CCPA compliance
• Spot recurring data issues and suggest automation or workflow improvements

Good Fit If You Have

• Detail‑obsessed with a knack for spotting errors instantly
• Comfortable handling high‑volume, repetitive tasks
• Disciplined and consistent in maintaining data quality