Job Description
Ovii's Interpretation of the Role
The Business Operations Coordinator ensures day‑to‑day execution of CRM data, invoicing, scheduling and client communications for a remote staffing firm. The role is highly detail‑oriented, systems‑driven and supports leadership with operational reliability.
Role Snapshot
- Maintain clean CRM records
- Process invoices and track payments
- Coordinate crew schedules and time tracking
- Handle client follow‑ups and communications
- Organize digital documentation
- Identify and close process gaps
- Support leadership with execution tasks
Must-Have Requirements
- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- Microsoft Teams
- OneDrive
- CRM experience
- Operations coordination
- Administrative support
- Billing/invoicing
- Scheduling
Nice-to-Have Signals
- Aspire CRM
- Azuga scheduling
- Construction / landscaping background
- Payroll coordination
- Job costing
- Accounts receivable follow‑ups
- Construction or landscaping field‑service
- Aspire CRM usage
Work Setup
- Location: Belize, Belize
- Work mode: REMOTE
- Remote scope: COUNTRY_RESTRICTED
- Remote countries: Belize
- Timezone: EST
- Employment type: Full-Time
Not Specified in JD
- Visa sponsorship
- Salary range
- Relocation
- Notice period
- Travel
- Security clearance
- Coding test
- Portfolio
- GitHub
- Writing sample
- Cover letter
What You'll Likely Work On
- Keep CRM and operational data accurate across multiple platforms
- Process invoices, reconcile accounts receivable and follow up on payments
- Monitor and resolve scheduling conflicts using Aspire/Azuga
- Manage inbound client inquiries and ensure timely follow‑ups
- Prepare reports, proposals and RFP responses
- Research vendors, pricing and contract details
- Support leadership with day‑to‑day operational tasks
Good Fit If You Have
- Extremely detail‑oriented and organized
- Thrives in structured, systems‑driven environments
- Proactive ownership and ability to spot inefficiencies
- Comfortable juggling multiple workflows simultaneously
- Calm and organized under pressure
Skills
- Microsoft Excel
- Microsoft Outlook & Teams
- Microsoft Word
- OneDrive / Google Sheets
- CRM systems (e.g., Aspire, CompanyCam)
- Invoicing & billing coordination
- Scheduling tools (e.g., Azuga)
- Strong written communication
- Process improvement
Remote Eligibility
- Belize