Briefings Associate

Ovii's Interpretation of the Role

The Briefings Associate partners with sales, engineering and operations to plan, host and continuously improve client briefing experiences at AHEAD’s Foundry sites. The role blends event logistics, hospitality, and stakeholder coordination to deliver polished, high‑touch client interactions.

Role Snapshot

• Coordinate client briefings and tours
• Manage logistics, AV, catering and on‑site hospitality
• Partner with operations, engineering and sales teams
• Maintain briefing schedules and documentation in BriefingSource and Salesforce
• Track metrics and support post‑briefing reporting
• Drive continuous improvement of briefing templates and flows

Must-Have Requirements

• Event coordination
• Client hospitality
• Logistics management
• AV coordination
• Strong organizational skills
• Verbal and written communication
• event coordination
• client hospitality
• logistics management
• Bachelor’s degree in Business, Communications, Marketing, Hospitality, or related field
• Bachelor’s degree or equivalent
• Primary on‑site presence required at Libertyville Foundry Integration Center

Nice-to-Have Signals

• Experience with briefing programs or executive visits
• Familiarity with Salesforce.com
• Familiarity with BriefingSource or similar briefing tools
• Background in technology or B2B marketing
• Comfort working in a production‑oriented campus with safety practices
• briefing program experience
• executive visit coordination
• technology or B2B marketing background

Work Setup

• Location: Libertyville, United States
• Work mode: HYBRID
• Travel: Limited regional travel between Chicago and Libertyville; occasional travel to other AHEAD offices
• Employment type: Full-Time
• Shift: Flexible hours to support client briefing schedules

Eligibility Gates

• Visa sponsorship: no

Not Specified in JD

• Visa sponsorship
• Salary range beyond OTE
• Remote eligibility

What You'll Likely Work On

• Schedule and execute Foundry briefings, handling invitations, room bookings, catering, signage and travel logistics
• Serve as on‑site host, greeting guests, providing orientation and ensuring a polished experience throughout the visit
• Coordinate AV, demos and presentation materials, escalating technical issues to the appropriate teams
• Partner with Foundry Operations, Warehousing, Engineering, Sales and Marketing to align briefings with active programs and strategic accounts
• Use BriefingSource and Salesforce to track requests, maintain agendas, manage visitor lists and report on briefing ROI
• Own day‑to‑day briefing operations tasks such as badge creation, swag inventory, meal orders and signage
• Capture client feedback, refine briefing templates and tour flows, and support internal communications about the Briefing program
• Assist with occasional field or national events that feature Foundry tours or workshops

Good Fit If You Have

• Prior experience running briefing programs or executive visits
• Familiarity with Salesforce.com or similar CRM platforms
• Background in technology, professional services or B2B marketing
• Comfort working in a production‑oriented campus with safety practices