Administrative & Bookkeeping Assistant

Ovii's Interpretation of the Role

We need a detail‑oriented Admin Assistant to own bookkeeping, payroll, inventory tracking and vendor coordination for a remote‑first creative services business. The role blends financial administration with operational support, requiring strong Excel/QuickBooks skills and the ability to work independently.

Role Snapshot

• Remote full‑time admin assistant
• Bookkeeping & payroll processing
• Inventory tracking & ordering
• Vendor relationship management
• Financial reporting & compliance

Must-Have Requirements

• Bookkeeping or accounting support experience
• Inventory management experience
• QuickBooks or similar accounting/payment system proficiency
• Advanced Microsoft Excel or Google Sheets
• bookkeeping
• inventory management
• vendor coordination

Nice-to-Have Signals

• Experience with small‑business or creative‑agency environments
• Familiarity with U.S. small‑business tax processes
• Exposure to payroll processing and vendor contract management
• Experience creating SOPs or process documentation
• Relevant bookkeeping or accounting certifications
• small‑business environment
• U.S. tax processes
• Bachelor’s degree in Accounting, Finance, Business Administration or related field
• Bookkeeping or accounting training

Work Setup

• Location: Dubai, United Arab Emirates
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: United Arab Emirates
• Employment type: Full-Time

Application Requirements

• Assessment mentioned

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility details beyond UAE

What You'll Likely Work On

• Maintain daily bookkeeping records, process invoices, expenses and reconciliations
• Support payroll calculations, ensure timely payments and related tax documentation
• Track inventory levels, coordinate restocking and generate cost reports
• Build and sustain vendor relationships, manage contracts and payment schedules
• Create and update spreadsheets, trackers and operational reports for leadership
• Identify process inefficiencies and recommend improvements to accounting workflows

Good Fit If You Have

• Highly detail‑oriented with strong accuracy discipline
• Proactive, reliable and comfortable working independently
• Enjoys creating structure and improving operational processes
• Communicates professionally with vendors and internal stakeholders