Administrative Assistant

Ovii's Interpretation of the Role

Kong is hiring its first Administrative Assistant to support North American Sales leadership. The role will own calendar management, travel coordination, expense reporting and other executive‑level administrative tasks to keep senior leaders organized and focused on strategic priorities.

Role Snapshot

• First Administrative Assistant for North America Sales
• Complex calendar & schedule management
• International travel coordination
• Expense reporting & policy compliance
• Executive‑level administrative liaison
• Process improvement & onboarding support

Must-Have Requirements

• Complex calendar management
• International travel coordination
• Expense reporting tools
• Google Workspace or Microsoft 365
• Slack
• Zoom
• Professional English communication
• Organizational skills
• Discretion handling
• executive support
• calendar management
• travel coordination
• expense reporting

Nice-to-Have Signals

• Sales/GTM support experience
• Global matrixed organization experience
• Familiarity with North America business culture
• sales or GTM support
• global matrixed organization

Work Setup

• Location: Guadalajara, Mexico
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation
• Notice period
• Travel policy details
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Own and optimize senior leaders’ calendars across multiple time zones
• Arrange end‑to‑end domestic and international travel, including visas and itineraries
• Prepare, submit and reconcile expense reports in line with company policy
• Act as primary point of contact for routine administrative matters and document routing
• Maintain organized digital and physical filing systems for key sales documents
• Support onboarding logistics for new members of the North America Sales team
• Identify opportunities to streamline administrative processes and propose solutions

Good Fit If You Have

• Proven experience supporting senior executives or business leaders
• Ability to anticipate and resolve scheduling conflicts proactively
• Comfort handling confidential information with high discretion
• Prior exposure to sales, GTM or revenue‑focused environments is a plus
• Experience in global or matrixed organizations beneficial