Administration Executive

Ovii's Interpretation of the Role

The Administration Executive will keep the Noida office running smoothly by overseeing daily operations, facilities, inventory, travel and events. The role requires 2‑4 years of office or facilities administration experience, strong organization, stakeholder communication and proficiency with basic office tools. The candidate will work on‑site five days a week supporting employees and leadership.

Role Snapshot

• Office operations management
• Facilities & vendor coordination
• Inventory & procurement oversight
• Business travel arrangement
• Event planning & execution
• Stakeholder communication
• On‑site presence (5 days/week)

Must-Have Requirements

• Office productivity tools (Word, Excel, PowerPoint)
• Vendor coordination
• Facilities management
• Inventory management
• Travel booking and logistics
• Event planning and execution
• Effective communication
• Office Administration
• HR Administration
• Workplace Operations
• Facilities Management
• Bachelor's degree in any discipline
• Must work from the office five days a week

Work Setup

• Location: Noida, India
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Certifications
• Relocation
• Notice period
• Travel requirement for candidate
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Oversee daily office facilities, ensuring lights, AC and other infrastructure are functional.
• Manage office inventory, merchandise and procurement, maintaining records and vendor details.
• Coordinate business travel bookings, visas, accommodations and related logistics for employees and leadership.
• Plan and execute office events, employee engagement activities and meetings, handling logistics and vendor coordination.
• Liaise with building facilities team and office support staff to address maintenance and repair needs.

Good Fit If You Have

• Positive attitude and growth mindset
• Strong attention to detail and resilience
• Customer‑service mindset and collaborative team player
• Ability to manage multiple priorities simultaneously