Admin Executive Assistant

Ovii's Interpretation of the Role

We need a detail‑obsessed Admin Executive Assistant to drive client onboarding, documentation, and coordination in a compliance‑focused IT Asset Disposition (ITAD) setting. The role operates remotely on U.S. business hours, acting as the control layer that ensures accuracy and audit‑ready records across Google Workspace, Slack, and Salesforce.

Role Snapshot

• Remote, full‑time admin support
• 3+ years executive/administrative experience
• Owns scheduling, documentation, and compliance workflows
• Acts as liaison between leadership, clients, and internal teams
• Ensures audit‑ready records and zero critical errors

Must-Have Requirements

• Google Workspace
• Slack
• CRM systems (e.g., Salesforce)
• English written and verbal communication
• Attention to detail
• Process‑driven mindset
• Executive Assistant
• Administrative Assistant
• Virtual Assistant

Work Setup

• Location: Pakistan
• Work mode: REMOTE
• Remote scope: COUNTRY_RESTRICTED
• Remote countries: Pakistan
• Timezone: U.S. Business Hours
• Employment type: Full-Time
• Shift: U.S. Business Hours

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Salary range
• Visa sponsorship
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Manage calendars, scheduling, and internal coordination workflows
• Align communication across leadership, clients, and internal teams
• Maintain audit‑ready documentation in Google Workspace, Slack, and Salesforce
• Support compliance‑sensitive ITAD processes and ensure records are accurate and stored properly
• Track client onboarding progress and flag inconsistencies in data, dates, and documentation
• Validate key details before execution and keep systems organized, searchable, and accessible

Good Fit If You Have

• Instinctively spots inconsistencies and prevents downstream errors
• Works independently with minimal supervision
• Highly disciplined in documentation and follow‑through