Accounts Payable Specialist

Ovii's Interpretation of the Role

The Accounts Payable Specialist will own the full AP lifecycle, keep vendor records accurate, and support month‑end close for a fast‑moving AI company. The role is remote‑first, collaborating with finance, auditors, and internal teams to ensure timely payments and strong vendor relationships.

Role Snapshot

• Own end‑to‑end accounts payable
• Maintain vendor records and AP aging
• Reconcile AP and corporate credit‑card accounts
• Prepare and schedule payments per vendor terms
• Serve as primary AP contact for employees and vendors
• Assist audit requests and internal controls
• Support month‑end close activities

Must-Have Requirements

• NetSuite
• Ramp
• Google Workspace (Sheets, Docs, Slides, Meet)
• Accounts Payable processes
• Analytical, organizational, and multi‑tasking abilities
• Written and verbal communication
• Accounts Payable
• Financial systems (NetSuite, Ramp)

Work Setup

• Location: United Kingdom
• Work mode: REMOTE
• Remote scope: GLOBAL
• Remote countries: United Kingdom, New York, United States, Germany, Poland
• Timezone: Preference for GMT+0 to GMT+3
• Employment type: Full-Time

Eligibility Gates

• Visa sponsorship: unknown

Not Specified in JD

• Salary range
• Visa sponsorship
• Security clearance
• Travel requirement
• Relocation
• Notice period
• Coding test

What You'll Likely Work On

• Code, approve, and document invoices according to policy
• Schedule and execute payments aligned with vendor terms
• Maintain and reconcile the AP aging report and monitor outstanding payables
• Assist auditors and compile internal control documentation
• Reconcile AP and corporate credit‑card balances during month‑end close
• Field AP inquiries from employees, contractors, and vendors
• Collaborate with external auditors and partners as needed
• Build and sustain positive vendor relationships through timely communication

Good Fit If You Have

• Proactive and detail‑oriented
• Thrives in a fast‑paced startup environment
• Comfortable working both independently and collaboratively