Administrative Assistant

Ovii's Interpretation of the Role

The Administrative Assistant will support the CFO, Finance leadership, and CMO by managing calendars, coordinating meetings, handling travel and expenses, and organizing events. This hybrid role blends office presence with remote work to keep executive operations running smoothly.

Role Snapshot

• Executive calendar & meeting coordination
• Event and offsite logistics
• Travel booking & expense processing
• Cross‑team communication liaison
• Hybrid office schedule (3 days/week in SF)

Must-Have Requirements

• Google Workspace (Docs, Sheets, Calendar)
• Travel & expense coordination (Navan)
• Calendar management
• Administrative support
• Google Workspace proficiency
• Travel & expense coordination

Nice-to-Have Signals

• Attention to detail
• Time management
• Problem solving
• Customer‑focused mindset
• Adaptability
• Strong organizational skills
• Excellent communication
• Customer service mindset

Work Setup

• Location: San Francisco, USA
• Work mode: HYBRID
• Remote scope: UNSPECIFIED
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation
• Notice period
• Travel requirement
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Manage senior executives' calendars and resolve scheduling conflicts
• Coordinate in‑person and virtual meetings, including logistics and invitations
• Plan and execute events, offsites, and dinners with venue, catering, and tech setup
• Serve as a liaison between executives, internal teams, and external partners
• Book travel, accommodations, and process expense reports for VPs and Senior Directors
• Collaborate with Workplace Coordinators and other Executive Assistants to ensure smooth daily operations

Good Fit If You Have

• Meticulous attention to detail
• Strong organizational and time‑management skills
• Proactive problem‑solving and adaptability