HR & Facilities Administrator

Ovii's Interpretation of the Role

AiPrise seeks an HR & Facilities Administrator to run day‑to‑day office operations in Bangalore, own onboarding, and support local recruiting. The role partners with the US HR team and serves as the primary point of contact for employees, vendors, and candidates.

Role Snapshot

• Office operations lead
• Onboarding & employee experience
• Facilities & vendor management
• Recruiting coordination
• HR policy liaison
• Inventory & records keeper

Must-Have Requirements

• Onboarding experience
• Facilities management
• Vendor coordination
• Strong organizational skills
• Excellent communication
• office administration
• HR coordination
• facilities management

Nice-to-Have Signals

• Experience with ATS (Ashby) or HRIS (Rippling)
• Startup or fast‑paced tech environment experience
• Familiarity with Slack, Notion, Google Workspace
• startup or fast‑paced tech environment

Work Setup

• Location: Bangalore, India
• Work mode: ONSITE
• Employment type: Full-Time

Not Specified in JD

• Visa sponsorship
• Salary range
• Remote eligibility
• Education requirement
• Certifications
• Relocation
• Notice period
• Travel
• Security clearance
• Coding test
• Portfolio
• GitHub
• Writing sample
• Cover letter

What You'll Likely Work On

• Design and execute the full onboarding journey for Bangalore hires, from pre‑day‑one setup to first‑week integration.
• Coordinate with the US HR team to provision tools, system access, and equipment via Rippling and other platforms.
• Act as the go‑to person for employee questions on HR policies, benefits, and office logistics.
• Maintain accurate headcount, inventory, and vendor‑contract records while managing relationships with building management and office vendors.
• Ensure the office is stocked, clean, and organized, handling supplies, snacks, and equipment needs.
• Support recruiting by scheduling interviews, communicating with candidates, and keeping the Ashby ATS up to date.
• Assist hiring managers with interview logistics, offer letters, and pre‑boarding activities for new hires.
• Coordinate office‑related logistics for team events, offsites, and visiting US staff.

Good Fit If You Have

• Prior experience in a fast‑paced tech or startup environment.
• Familiarity with Slack, Notion, and Google Workspace.
• Experience using an ATS (e.g., Ashby) or HRIS (e.g., Rippling) is a plus.